Selbach Information Systems provides 6 tips for a successful Business Intelligence (BI) solution
A good BI solution is characterized by its focus on the business objectives, the business processes and the individual technical requirements of a company. The goal is a 360 ° view of data throughout the entire company.
The selection and implementation of a business intelligence solution do have their technical drawbacks: Some projects fail because the chosen BI solution does not match the company’s requirements or existing data structures. Despite all the promises made in the presentation / demonstration of a software, the reality of true corporate data may be different.
In order not to end up with delays, budget overruns, data problems or disgruntled end users, Selbach Information Systems has put together a list of 6 practical tips for successfully implementing a BI system.
Tips for a smooth BI implementation
1. Understand your business
The first step to success is to pinpoint the goal. “The biggest mistake is to concentrate on a specific BI Tool too earl, e.g. before it’s even clear what the company wants to achieve, “says Sven Politz, BI expert at Selbach Information Systems. A business intelligence software must fit the company not the other way around. Therefore, the most important reporting and analysis requirements should be determined in advance. Yes, the new system should be easy to use, but more important is the question of what the new Business Intelligence solution is supposed to do. Involve the most important stakeholders and summarize the requirements of the new system. The actual users of the Business Intelligence solution play an important role in this. If you pick up the current status quo of the end users , you can calculate how much training is needed to use the new solution effectively, and how to ensure acceptance of the new system.
2. Time to scrutinize your business processes
Review the individual business processes next. A big advantage of BI applications is that they make functional processes and rules visible and thus easier to analyze and optimize. Put the defined requirements into business processes and define dependencies and priorities. The goal is to be able to detect and optimize obstacles and bottlenecks at an early stage. Maybe there are also processes that are now obsolete. Divide the organizational processes into individual phases:
a. Who delivers what?
b. When will be delivered?
c. Are there dependencies?
d. Do individual processes have priority?
3. Data, data, data
If you know the intended reporting structure, it is time to check the data:
a. What data do I need for the desired reports?
b. What data are available and where are these data stored in which format?
A good BI tool must be able to combine different data sources. Most of the data is certainly from IBM, SAP or Microsoft systems, but also unstructured data, e.g. from social media channels or from production channels must be easy to integrate.
Here the experts come into the play. They know exactly how the data should be structured for quick and easy reportings. In this process secret treasures are revealed frequently. For example, when important data is overlooked in the flood of data or stored in the wrong format.
4. New tool, new luck?
A new BI tool is rarely the quick fix to tackle current problems. Users love constancy. A frequent change of software tools is not a sign of agility or modern management. On the contrary. “There are cases where the change to a new software has rather blocked the desired progress,” reveals Sven Politz. If the software does not match the operating procedures, it will be expensive. According to Focus magazine, Lidl paid this error with 500 million euros. (More info here). But even the best software solution can come in the years. In this case, the expert advises you to think about whether you want to support or revolutionize existing operations with the new tool.
5. So check who ties forever
Companies often base their decision for a software on smart, modern functionalities and promising homepages, but later learn that the new tool does not meet the requirements of the given data structure at all. Therefore, test the system thoroughly. An in-depth proof of concept (POC) of your real company data provides insight into whether the BI tool really fits your business and your database in particular. And here our expert would like to emphasize again: “Test the tool, not the provider!” The assumption that the products of a single (large) manufacturer would be best connected to each other is unfortunately not always true. Pay attention to the optics, but the best visualization options or the cheapest solution will not be able to perform if it is clear from the beginning that important requirements are not covered. “Make sure that the BI applications are able to cope with future requirements,” advises Politz, Keywords are e.g. mobile BI or the integration of predictive analytics. “To avoid costly mistakes and to realize all the advantages of a suitable BI solution, the integration of an external consultant has proven to be a good idea.
6. Do not forget the privacy
Integrate security requirements, compliance and data management into your plans. Not every end user should be allowed to see all data. Take care of access rights concepts in a timely manner. This always tends to be back-related and then causes considerable extra work or avoidable compromises. Also, make sure that unauthorized access or disclosure of personal information is not possible. Special care should also be taken when storing user data. Even if they are only intended for statistics and error analysis, they can also be used to determine individual user profiles.
You do not have to reinvent the wheel. Use the many years of experience of Selbach Information Systems to ensure that your data will be optimally processed and analyzed. We help you create a meaningful business intelligence concept to help you achieve your business goals.
Selbach Information Systems GmbH develops comprehensive IT solutions for successful corporate management for more than 20 years.
Our employees are experts in data modeling, reporting, dashboarding, planning, predictive analytics, Industry 4.0 and more. Our focus is on modern software architectures, apps and cloud applications
What is important to us:
Customer Satisfaction 100%
Long-term partnership 100%
When it comes to high technical requirements, flexible solutions and user-friendly design, then Selbach Information Systems GmbH is the right partner.
To get more details simply call us at +49 2104/ 13880