Excel: The ancient Self Service BI tool
We all know the statement from the boss “Please put a few numbers together so that we have a decision basis”. Up till now the good old Excel sheet was used. But in times when big data is not a buzzword but a reality, Excel easily reaches its limits in terms of data preparation and data visualization. Too much work and too risky that the entire executive team crashes on the wrong numbers.
To get the business department independent from the IT regarding quickly needed reports, a better solution should be in place. And that’s when Self Service BI (SSBI) comes into the game. The business user himself gets access to database systems and can assemble the desired information according to the self-service model and then drag and drop it into a pretty graphic.
Sounds easy – but is it actually true in reality?
Stumbling blocks when using Self Service BI
What happens if you want to use Self Service BI successfully in a company’s live system?
It certainly is not enough to download any self-service BI tool, install it on the desktop and connect it to the database systems.
Self-service is not to be confused with usability. There is no dispute that those new Self Service BI Tools offer a significantly higher ease of use and better visualization options. But keep in mind that the newly gained freedom of data comes along with it a high degree of responsibility.
A smart organizational framework is the key.
Managed Self Service BI
A Managed Self Service BI is the approach to connect all the different requirements. On the one hand the desire for ad hoc analyses, dashboards and a flexible handling of data, on the other hand the classic IT requirements.
In the first step, Managed Self Service BI analyses the existing organizational structure, business processes, user skills, technologies, and architectures. In practice, this creates a clear information concept that meets the different needs of specialist departments and also regulates data usage, thus ensuring the general acceptance of the Self Service BI environment.
The second step is no less important. This is about data management. A topic that receives too little attention right now. Business users are not data experts. But in the context of Self Service BI they are suddenly facing a flood of very inhomogeneous and difficult-to-understand data. How are you supposed to scroll through the various data models to find immediately the right data records that are important to you? Conclusive data management ensures accurate, structured and well-formatted data that can then be used by the end user.
If you’d like to learn more about how to balance the needs of business and IT, and what software solutions and architectures are best suited to your needs for Self Service BI, then feel free to contact us.
Selbach Information Systems GmbH develops comprehensive IT solutions for successful corporate management for more than 20 years.
Our employees are experts in data modelling, reporting, dashboarding, planning, predictive analytics, Industry 4.0 and more. Our focus is on modern software architectures, apps and cloud applications.
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When it comes to high technical requirements, flexible solutions and user-friendly design, then Selbach Information Systems GmbH is the right partner.
To get more details simply call us at +49 2104/ 13880